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Data Centre Decommissioning

Posted on 2nd October 2018

Data Centre Decommissioning Case Study

October 2018

 

The lifecycle of data centres are often short and upgrades are frequent. This leaves IT managers and systems engineers with the complex task of decommissioning and securely disposing assets within a data centre environment regularly.

Upgrading IT equipment, whether for a data centre, an end-user or to support your overall IT infrastructure is disrupting; under the best of circumstances.  Getting new equipment set up, whilst systematically removing retired equipment, needs to be done with minimal disruption to the clients live production environment.

Greensafe have recently completed a 3 year project, decommissioning 4 Data Centres across the country and processing over 70,000 assets.

Greensafe initiated the project, helping the customer to assess the risk, plan for the safe removal and execute the decommissioning, without any impact to their IT services or production environment.

  

KEY AREAS FOR PROJECT SUCCESS: 

Planning and Discovery

Asset management and data centre auditing are regular requirements within a data centre environment. However, this requirement is often difficult to achieve, at the same time as supporting a busy customer data centre environment; not to mention, the business risk associated with this type of intrusive work. Added to the fact that Data Centre Infrastructure Management (DCIM) programs are playing an increasingly pivotal role in day-to-day data centre operations, the need for 100% accuracy is vital in order for this considerable time and effort to be worthwhile.

 

  • Life cycle auditing and accurate reporting was key in maintaining progress and timeframes, reducing workloads for the customers staff.
  • As part of this physical discovery exercise, hardware maps and physical reviews can be completed, allowing the customer to identify snagging issues and rogue assets that may no longer be on a network.

 

Decommissioning

  • Implementation of a linear process that identifies assets by asset ID and serial number for 2 factor authentication prior to decommission.
  • Determined final designation for all hardware assets: repurpose, resale, recycling/disposal.
  • Identifying 3rd party owned assets as part of the decommissioning process.
  • Verification that either a certificate of erasure or destruction has been issued for data security purposes.
  • Fulfilment of security policy requirements, through production of a comprehensive audit trail, that meets compliancy auditing.

 

Disposition

  • Secure hardware palletisation and logistics.
  • Correspondence, confirming technical and financial sign off prior to destruction.
  • Coordination with internal departments, to transition identified hardware for repurposed use.
  • Identifying infrastructure parts, that can be repurposed, as part of the service offering.

 

Greensafe understand the implications of poor decommissioning and the impact this can have on not only a project, but also a business.

The complexity of data centres today necessitates thorough and secure procedures. Through adopting key standards, like ADISA and ISO 9001, 27001, 14001 processes, Greensafe provide resilience and structure in their planning. With rigorous data protection regulations in place, we take a pragmatic and scrupulous approach to every stage of decommissioning; our customers have come to expect this as an essential part of our project management and so should you. Don’t ever settle for less. 

 

Contact us today, to find out how we can assist with the successful delivery of your next project sales@greensafeit.com

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